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Help needed ASAP... is this letter OK to send to client???
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KGools
Happy
Member since 9/06 9532 total posts
Name:
Kim
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Help needed ASAP... is this letter OK to send to client???
I'm a terrible letter-writer... how does this sound? All suggestions are welcome!
Please find the enclosed invoices concerning short payments and tax deductions. Our records indicate that these invoices are still open with balances pending. The amount owed to our company is continuing to grow due to discounts taken without approval.
Please review the invoices enclosed. Also, please be advised that we do not provide a quick pay discount to our customers (which we are assuming was taken and has resulted in short pays). Company X is responsible for all taxes owed on products and services we provide. Total amounts due indicated on our invoices are expected to be paid in full in a timely fashion with much appreciation.
Immediate action on all open invoices would be greatly appreciated. If you have any questions please do not hesitate to call me directly.
Message edited 8/1/2007 3:44:36 PM.
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Posted 8/1/07 3:41 PM  |
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Long Island Weddings
Long Island's Largest Bridal Resource |
LaurenExp
Waiting patiently for baby sis
Member since 8/06 11613 total posts
Name:
L-Diddy EDD 11/11/11 :)
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Re: Help needed ASAP... is this letter OK to send to client???
Posted by CoopersMom01
I'm a terrible letter-writer... how does this sound? All suggestions are welcome!
Please find the enclosed invoices concerning short payments and tax deductions. Our records indicate that these invoices are still open with balances pending. The amount owed to our company is continuing to grow due to discounts taken without approval.
Please review the invoices enclosed. Also, please be advised that we do not provide a quick pay discount to our customers (which we are assuming was taken and has resulted in short pays). Company X is responsible for all taxes owed on products and services we provide. Total amounts due indicated on our invoices are expected to be paid in full in a timely fashion with much appreciation.
Immediate action on all open invoices would be greatly appreciated. If you have any questions please do not hesitate to call me directly.
I would just change the first part to "Enclosed please find a summary of invoices that we are showing with balances pending. It appears that the invoices have been short paid. The account at this point has become deliquent.
We do not offer quick pay discounts on invoices. (Here I would fill in the payment terms that your company requires).
Your prompt attention to this matter is appreciated. Should you have any further questions or concerns, feel free to contact me at XXX-XXX-XXXX"
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| Posted 8/1/07 3:49 PM |
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LSP2005
Bunny kisses are so cute!
Member since 5/05 19458 total posts
Name:
L
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Re: Help needed ASAP... is this letter OK to send to client???
Can you include the total amount owed, the interest rate the penalties are acruing at and that this is your final warnng for nonpayment. If payment is not received in full by X days your company will refer the matter to collections?
Even if it takes you longer than that to refer it, at least you have put them on notice.
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| Posted 8/1/07 3:51 PM |
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KGools
Happy
Member since 9/06 9532 total posts
Name:
Kim
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Re: Help needed ASAP... is this letter OK to send to client???
Posted by LSP2005
Can you include the total amount owed, the interest rate the penalties are acruing at and that this is your final warnng for nonpayment. If payment is not received in full by X days your company will refer the matter to collections?
Even if it takes you longer than that to refer it, at least you have put them on notice.
Each invoice indicates how much is owed.
I WISH we could report them to collections! It's getting out of hand.
Thanks for the suggestions!
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| Posted 8/1/07 3:53 PM |
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LSP2005
Bunny kisses are so cute!
Member since 5/05 19458 total posts
Name:
L
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Re: Help needed ASAP... is this letter OK to send to client???
Right -- I saw you mentioned that each invoice shows what is owed, but I would spell out the exaxt dollar amount owed in full and attach the individual invoices to the letter.
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| Posted 8/1/07 4:04 PM |
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